![]() ![]() Accessing the on-line items of a filtered folder Also note that even with a slow disk, a folder with up to 5000 items should still be pretty quick to load. In most other cases, a regular View Filter will have the same speed gain. Only consider to set a Synchronization Filter on a smaller folder with lots of items where it is slow to display the folder’s contents and you really do not need those items or really want to save every MB. Therefor, it is recommended to only do this for folders which are large in size as the amount of items in a folder plays less of a role. When to set a Synchronization FilterĪs you’ve noticed, you’ll have to set a Synchronization Filter for each folder separately. This means that you might have to update the Synchronization Filter when the ost-file is getting too large again. Note: When creating filters with natural language dates such as “1 month ago” or “1 year ago”, they could be resolved to an actual date when saved. You can quickly create a date filter with natural language dates. Example filters for Mail, Calendar and Public Foldersįor a large mail folder, select the Advanced tab and use the following conditions įor a large Calendar folder you can use (this will not affect recurring items) This will generate more network traffic though and doesn’t always work for Public Folder Favorites. Click OK to leave the Properties dialog and then click the Send/Receive button to re-cache the folder. Instead of restarting Outlook, you can also select the General tab and click on the button “Clear Offline Items”. After the Synchronization Filters have been processed, compact the ost-file.Īpplying a Synchronization Filter could significantly reduce theĪmount of cached items and the size of the ost-file.Confirm the information dialog about how the changes will be applied.Right click on the folder and choose Properties.Setting a Synchronization Filter on a folder is quite easy When a folder has a Synchronization Filter applied, The larger items are then off course still available when you access the on-line version of the Public Folder (explained later in the guide). In these cases, you could set a Synchronization Filter which caches only the items that were received since last week, last month, the last 6 months, the last year or another specific date.įor a large Calendar folder with a lot of historic appointments, meetings and events (which might also contain attachments), you could choose to filter out old appointments as well.įor a large Public Folder, you could opt to (additionally) apply a Synchronization Filter which only caches items that are smaller than a specific size such as 100KB or 1MB. In many cases where sharing folders is involved, it is only relevant to see the latest items in that folder and not everything. With this feature, you can set various criteria to determine what to cache in order to keep the ost footprint as small as possible. However, all versions of Outlook also have another feature called “Synchronization Filters”. When you have caching enabled, Outlook will still always fully cache all other folder types, delegate mailboxes and Public Folder Favorites. Unfortunately, this feature only applies to emails within your own mailbox. Outlook 2013 added the “Sync Slider” feature to configure Outlook to only cache 1, 3, 6, 12 or 24 months of emails instead of all of it. When you have Cached Exchange Mode enabled, you’ll initially end up caching everything when you also have it configured to also cache other user's shared folders and Public Folder Favorites. I'm also starting to run out of disk space as I only have a 120GB disk in my laptop.Īside from investing in a fast new disk or telling my colleagues to clean up, what else can I do? The result is that my ost-file is really large (nearing 20GB) and makes my laptop slow since it doesn't have a high performance SSD drive. ![]() However, some of these users are true packrats and some of these Public Folder Favorites are huge archives. As a mobile user, I love it that I can also cache other user's shared folders and Public Folder Favorites. ![]()
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